Free Holiday and Trip Budget Planner
Calculate your total holiday cost and cost per person, include commonly missed expenses, compare your plan with a real trip and download a printable budget — free, with no account required.
What does this free travel budget planner calculate?
Add flights, accommodation, food, local transport, activities, visas, insurance, luggage, shopping and an emergency buffer. The planner calculates the group total, cost per traveller and whether your plan is above or below your chosen budget or real-trip benchmark.
Can families use this as a holiday spending money calculator?
Yes. Enter the number of travellers, trip length and shared costs such as accommodation or car hire, then add per-trip spending for food, transport, activities and shopping. The planner calculates the group total and cost per person, while the emergency buffer helps account for expenses families often miss.
Set up your trip
Choose a real trip for a useful cost benchmark, or create a plan without one.
See this planner in action
Use a completed real-trip budget as your answer key, then adjust it for your dates and travel style.
Travel budget planner questions
Clear answers about privacy, buffers and downloads.
How much emergency money should I add?
Start with 10% of planned costs. Use 12.5% or 15% when bookings are flexible, connections are complex or prices remain uncertain.
Are my figures uploaded?
No. Calculations and automatic saving happen locally in your browser. No account is required.
Can I use this in Excel or Google Sheets?
Yes. Download the CSV, open it directly in Excel or import it into Google Sheets.
How are real-trip benchmarks compared?
We convert the published trip into a per-person benchmark, then scale it automatically to your selected group size.
Plan smarter, then travel for less
Use our free Travel Budget Planner now, and optionally join the list for new real-trip budgets and practical planning tips.
Open the free planner →